SPARK PMU has updated the CMDRF ( Flood 2018) Contribution details option for donating govt employee’s one month’s gross salary ( amount equivalent to 9/2018 gross salary) to CMDRF fund as per G.O. (P) No.144/2018/Fin dated 11/09/2018.
Using this option the concerned DDO/Head of the
Department/Establishment user can facilitate employee contribution
equivalent to one month gross salary of September 2018 to CMDRF, and
this contribution amount can be recovered from employee’s salary, Leave
account, Pay Revision arrear, PF account. Employees’ CMDRF contribution
can be updated through;
Salary matters —>CMDRF (Flood 2018) contribution details
Figure 1: Screen shot showing CMDRF (Flood 2018) contribution details option
Payment options facilitated under “CMDRF (Flood 2018) contribution details” option are as follows;
- Salary deduction
- 30 days Leave surrender
- PR arrear 4th Installment
- NRA withdrawal from PF
DDOs
should take utmost care while updating the CMDRF contribution details
and preparing the bills and ensure that proper verification is done
which include checking of arithmetic accuracy in each bill generated
from SPARK as the accuracy of the processed data depends upon the
accuracy of data input by processing officials. Data once updated
incorrectly and bills get encashed, this cannot be rectified directly
through SPARK PMU. You may refer Circular No. 87/2018/Fin dated,
19/09/2018.
Processing steps:
Go to the option Salary Matters— > CMDRF (Flood 2018) contribution details
Figure 2: Screen shot of CMDRF (Flood 2018) contribution details page
Select
office, DDO code, Bill type and then click on ‘Click here to get the
Employee Details’ button to make the CMDRF deduction updations. On
clicking the button a default message will be displayed on the screen,
after reading the message click on ‘OK’ button to continue, then user
can view the employee list under the selected bill type. All the
employees in the selected bill are assumed to contribute the salary of
September 2018 towards CMDRF. However, before processing the salary of
9/2018, this can be changed by the DDO, by changing the Willingness
(Y/N) or by changing the payment option. After opting the payment type
and making the necessary entries, click ‘Update’ button to effect the
changes.
In
addition to that there is an option to update the employees’ earlier
made CMDRF contribution details with reference number (this earlier
remitted amount details should be inserted by the DDO only after
verifying the receipt produced by the employee), on updating the earlier
contributed amount details system will auto calculate the amount
payable to CMDRF, deducting the previously given contribution from gross
salary of September 2018.
Let us see each payment option in detail;
Figure 3: Payment options in CMDRF ( Flood 2018) contribution details
Salary deduction
If
employee wishes to make contribution from salary, choose the payment
type as ‘Salary deduction’, make necessary edits/entries (like employee
already made any contribution toward CMDRF, user can update the
remittance amount details here with its reference details, no of
installments can also be edited, default installment number set in the
system is 10 installments) and click on ‘update ‘button to reflect the
deduction while processing employee’s salary. if not opted anything
system will take default option, payment type as ‘salary deduction’ and
‘Number of installments’ as 10.
Steps to be followed:
Step 1: Update CMDRF (Flood 2018) contribution details by selecting payment type as ‘Salary Deduction’ through Salary Matters— > CMDRF (Flood 2018) contribution details
Step 2: Process Salary Bill
Salary processing can be done through the option; Salary Matters— > Processing— > Salary,
and generate the bill, Employees’ contribution amount towards CMDRF
will be displayed in the inner and outer bills with respective Treasury
codes. Additional Schedule for CMDRF will also be generated along with
other schedules.
Figure 4: Bill description
Figure 5: Schedule for CMDRF Flood Relief
Leave surrender:
If employee opted to contribute 30 days leave surrender to CMDRF, follow the below mentioned procedures.
Steps to be followed:
Step 1: Choose the payment type as ’30 days leave surrender’
Salary Matters— > CMDRF (Flood 2018) contribution details
Step 2: Generate leave surrender order generation
Service Matters—-> Leave/COff/OD Processing—– > Leave surrender Order ( CMDRF)
Employees
opted the payment type as ‘30 days leave surrender’ through CMDRF
(Flood 2018) contribution details page, will be listed in “Leave
surrender Order (CMDRF)” page for generating leave surrender order .
Figure 6: Option for generating leave surrender order for CMDRF Flood Relief
Step 3: Leave surrender processing through Leave surrender to CMDRF
Service Matters— > Processing—- > Leave surrender to CMDRF
Processing
of leave surrender for CMDRF can be done through this option,
Employee’s Leave surrender order generated through Leave surrender Order
( CMDRF) will be listed in processing page ‘Leave surrender to CMDRF’.
Figure 7: Option for processing leave surrender to CMDRF
Figure 8: Screenshot of the ‘Leave surrender to CMDRF’ processing page
If
an employee had already encashed a leave surrender in this financial
year and this employee has 30 days (or 30 +) EL balance still available
in leave account, then this employee can process and contribute that
leave surrender to CMDRF.
For
Gazetted officers leave surrender processing, leave surrender slip
should be updated from Accountant General Office. After slip gets
updated from Accountant General office, leave surrender order can be
generated and proceed to leave surrender processing procedures as
discussed in the previous session. The processed leave surrender bills
can be generated through Salary Matters— > Bills & Schedules —- > Leave surrender Bill
Figure 9: ‘Leave surrender to CMDRF’ Bill generating page
Figure 10: ‘Leave surrender to CMDRF’ Bill with watermark CMDRF(Flood 2018)
PR arrear IV inst
4th installment
PR arrear can be contributed to CMDRF through SPARK, by selecting the
payment type as “ PR-4 Inst + remaining from salary”. In this case, 4th installment
of pay revision arrear alone may not meet employee’s one month gross
salary, so on opting this option, system will display the 4th installment
PR arrear amount (including interest amount ) in “Amount remitted/
PR-4 Inst proposed” column and reference no column will be filled with
text “ PR-IV Inst”. Also system will deduct the 4th installment
pay revision arrear amount from employee’s Sept 2018 gross salary and
this total amount payable will be shown in the corresponding column.
Here also user can edit the no of installments or system will update the
details with default option as 10 installments. Salary deduction
toward this will be started from Sept 2018 and The PR amt will be
credited to CMDRF only at time of e-submission of 4thinstallment of PR arrear bills. .
This
option cannot be used for employees, who haven’t encashed the I,II,
& IIIrd installments of Pay revision arrears yet and user should
avoid cases of excess or short withdrawal issues happened in previous
Pay revision arrear installments. In case of an employee with part
salary / or any salary affecting leave like HPL / LWA etc., or on
Suspension, the decision on the deduction is to be taken by the
concerned DDO with the approval of their Controlling officer.
NRA Withdrawal from PF
If
employee wishes to make contribution from PF account, then user can
choose payment type as ‘NRA withdrawal from PF, and can update the same
through the option CMDRF (Flood 2018) contribution details.
Steps to be followed:
Step 1: Choose payment type as ‘NRA withdrawal from PF and update the same using the option; Salary Matters— > CMDRF (Flood 2018) contribution details
Step 2: Claim entry (Accounts— > Claim entry option, select the nature of claim as PF NRA withdrawal to CMDRF, Sanction order from Accountant General office is needed for processing this claim) ——–> Claim approval——– >Make Bill—- > E-submit.
(Claim amount details will be displayed in the respective claim entry
columns, only if PF sanction order slip from AG gets updated in SPARK,
user can check sanction order details through Accounts—> View PF sanction order from AG.
Figure 11: Screenshot of Claim entry page showing the nature of Claim selected as “ PF NRA Withdrawal to CMDRF
Figure 12: Screen shot of “PF NRA Withdrawal to CMDRF’ claim entry page
The
‘Leave surrender to CMDRF’ bills and ‘PF NRA withdrawal to CMDRF’ claim
bills will be generated with watermark “CMDRF (Flood 2018). On
passing the bills with CMDRF contribution by treasury, the entire CMDRF
amount in the processed bills will be automatically credited to the CMRF
Flood relief account